Job Description

Scheduling Coordinator – Bring Your Warmth & Organization to 450 Aesthetics!

Are you a detail-oriented, patient-focused professional who thrives in a fast-paced environment? Do you love creating a welcoming, seamless experience for patients while keeping schedules organized and efficient?

At 450 Aesthetics, we believe exceptional hospitality starts at the front desk. As our Scheduling Coordinator, you will be the first point of contact, setting the tone for a positive patient experience. Whether over the phone or in person, your strong communication skills, professionalism, and warmth will ensure that every patient feels valued and well cared for.

What You’ll Do:

• Be the heartbeat of our schedule – optimize appointment bookings to ensure efficiency.
• Provide five-star hospitality – greet patients warmly and ensure they feel welcome.
• Be the voice of our practice – answer incoming calls, schedule appointments, and assist with inquiries in a professional, friendly manner.
• Keep patients on track – confirm, reschedule, and follow up on appointments with a personal touch.
• Proactively fill open time slots – manage cancellations and maintain an ASAP call list.
• Ensure clear patient communication – relay appointment details, treatment instructions, and follow-up reminders.
• Coordinate specialist referrals – ensure seamless communication and scheduling.
• Administrative Duties – Oversee check-in and check-out processes, maintain accurate records, and assist with daily front office operations.

What We’re Looking For:

• Experience: 2+ years in scheduling, administrative, or front office roles (medical or dental preferred).
• Strong Phone & Communication Skills: Confidence in handling patient calls, scheduling, and explaining appointments with clarity and professionalism.
• Hospitality Mindset: A warm, professional, and patient-centered approach.
• Technical Skills: Proficiency in scheduling software (OpenDental experience a plus).
• Attention to Detail: Ability to juggle multiple schedules while ensuring accuracy.
• Team Player Mentality: A positive attitude and a collaborative approach to work.
• Certifications: CPR/First Aid and OSHA/HIPAA compliance (or willingness to complete upon hire).

Why Join Us?

At 450 Aesthetics, we believe in providing a supportive, team-oriented work environment where our team feels valued and empowered.

Here’s what sets us apart:

✔ A hospitality-driven, patient-first culture where you’ll make a real impact.

✔ Competitive compensation and professional development opportunities.

✔ A collaborative team that genuinely enjoys working together.

✔ A practice that values innovation and growth while maintaining a fun, positive atmosphere.

Ready to Be a Key Part of Our Team?

If you’re looking for a rewarding role in a thriving dental practice where hospitality, patient communication, and scheduling expertise come together, we’d love to meet you!

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