Job Description

Company Overview:

At Smart Build, we're not just renovating spaces, we're redefining the standard for multifamily and commercial renovations. What began nearly 20 years ago as a small coatings company (Smart Coats) has grown into one of the region’s largest and most respected renovation service providers.

In 2018, we rebranded as Smart Build to reflect our expanded capabilities: from detailed take-offs and precise carpentry to full-scale capital projects. We’ve completed over 200+ units spanning apartment complexes, condominium associations, retail buildings, and office spaces, each with a sharp focus on quality, efficiency, and client satisfaction.

But what really sets us apart isn’t just what we do, it’s how we do it:

• Growth-minded team that values ownership, continuous improvement, and results
• Lean operations that let us move fast without bureaucracy
• Customer-first mindset that drives repeat business and long-term partnerships
• National reach with strong roots in Greater Boston, allowing us to scale without losing our personal touch

We’re in an exciting phase of growth, and we’re building a team that’s ready to scale with us. If you’re someone who wants to make a real impact, be trusted to do great work, and grow your career, not just clock in, we’d love to talk.

Why This Role Matters: We're not looking for just another Project Manager—we’re looking for a Rockstar who can lead, deliver, and scale with us. As we continue to expand our footprint in multifamily renovations, we need someone who thrives under pressure, communicates clearly, and can juggle multiple high-impact projects without missing a beat.

If you're someone who takes ownership, keeps things moving, and solves problems before they surface, this is your stage.

What Success Looks Like in This Role (First 6–12 Months):

• Successfully managed 3–5 concurrent multifamily renovation projects, including unit upgrades and capital projects
• Build strong relationships with subcontractors, vendors, and property management teams
• Deliver each project on time and within budget
• Implement and enforce OSHA-compliant safety procedures across all sites
• Optimize workflows by improving procurement, scheduling, and resource allocation
• Document all phases with detailed reporting, including before/after images and milestone tracking
• Establish a repeatable, scalable process for subcontractor evaluation and training

Key Responsibilities:

Project Oversight:

• Manage multiple rehab and capital improvement projects across different client sites.
• Assist in preparing project budgets, scopes of work, and cost breakdowns.
• Organize and track inventory, materials, and deliveries across multiple locations.
• Maintain OSHA and internal safety compliance procedures.

Subcontractor & Procurement Management:

• Source, evaluate, and manage subcontractors across various trades.
• Prepare detailed scopes of work for subcontractor bidding and comparison analysis.
• Train and onboard subcontractors/employees to align with company goals and ROI targets.
• Schedule and manage production timelines, coordinating closely with subcontractors and property teams.

Operational Excellence:

• Maintain and implement standardized rehab and capital expenditure (CapEx) procedures.
• Track project progress with accurate documentation: daily logs, sign-in sheets, specifications, safety records, before/after photos, and more.
• Manage administrative functions such as data entry, file management, and the use of project management software to keep all stakeholders informed and organized.

Client & Property Relations:

• Schedule work in collaboration with property management teams.
• Conduct project walk-throughs and punch-outs as necessary.
• Provide ongoing updates to clients during and after project execution to ensure satisfaction.

Your Must-Haves

• Proven success in managing multifamily rehab and capex projects
• Ability to manage multiple projects and adapt quickly to shifting priorities
• Strong knowledge of OSHA safety procedures
• Excellent organizational skills—you keep projects on track without being micromanaged
• Confidence using Excel, SmartSheets, and construction management tools
• A strong network of reliable subs across key trades is a major plus

Why You’ll Love Working Here:

• You’ll have ownership of your work—no micromanagement, just clear expectations
• Your performance matters more than politics—we measure success by results
• We’re growing, and we promote from within—career advancement is real

Benefits include:

• 401(k) with matching
• Paid Time Off & Holidays

Ready to Make an Impact? If you're confident in your ability to lead projects, motivate subcontractors, and exceed expectations, we want to talk to you.

Apply now and let’s build something great together!

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