Job Description

IKM Architecture is seeking a detail-oriented and proactive Proposal Coordinator to support the firm’s pursuit efforts. This role is focused on developing high-quality proposals, qualifications packages, and presentations. The ideal candidate will bring strong writing, editing, and organizational skills, with the ability to manage multiple deadlines and collaborate with technical staff, consultants, and leadership teams.

Responsibilities:

• Proposal Development: Coordinate and produce RFQs, RFPs, and related submission materials from kickoff through delivery, ensuring compliance with client requirements and IKM brand standards.
• Document Analysis & Planning: Review RFQ/RFP documents, create pursuit matrices and schedules, and facilitate kickoff and review meetings to align stakeholders.
• Content Development: Draft, edit, and format resumes, project sheets, and proposal narratives tailored to pursuit strategy and client priorities.
• Presentation Support: Develop and format interview and presentation materials; assist with coaching teams to ensure clear, consistent messaging.
• Research & Strategy: Research clients, projects, and competitors to help shape win themes and pursuit strategies.
• CRM Management: Maintain and update project data, resumes, and opportunities in the firm’s CRM (Deltek).
• Quality & Brand Consistency: Ensure accuracy, clarity, and consistency across all pursuit deliverables.
• Marketing Materials: Support creation of collateral such as award submissions, brochures, and event materials (secondary to proposals).

Qualifications:

• Bachelor’s degree in Marketing, Communications, English, Business, or related field.
• APMP Foundation Certification preferred.
• 3–5+ years of proposal coordination or marketing experience, ideally in the A/E/C industry.
• Strong writing, editing, and proofreading skills, with the ability to tailor messaging for different audiences.
• Proficiency in Microsoft Office Suite (Word, PowerPoint, Excel).
• Experience with CRM systems (Deltek Vision/CRM or similar) required.
• Experience with Adobe Creative Suite (InDesign, Photoshop, Illustrator).
• Strong organizational skills, with the ability to manage multiple deadlines and projects.
• Knowledge of the SF330 process is highly valued.
• Ability to collaborate effectively with cross-functional teams and external consultants.

Benefits:

• Health, Vision, and Dental Insurance coverage
• Short and long-term disability
• 401K and Incentive Compensation Plan
• Hybrid / Flexible 40 hour work week
• Employees will receive four weeks of PTO and an additional nine holidays upon starting
• Term life insurance policy
• Continuing education opportunities
• Professional organization dues reimbursed

Salary: $55,000 to $70,000 and is based on experience

Workplace Type:  Hybrid - 3 days/week in-person at one of the job locations below.

Job Type:  Full Time

Job Location:  Pittsburgh, PA; Cleveland, OH; Columbus, OH

Start Date: Flexible/ Negotiable:

We understand that every candidate has unique circumstances, and we are open to discussing a start date that works best for you. Our priority is to find the right fit for the role, and we are committed to accommodating the needs of the successful candidate. Please feel free to discuss your preferred start date during the interview process.

*IKM is an Equal Opportunity Employer

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