Job Description

Confidential Executive Assistant / Personal Assistant to CEO

Description:

A well-established, fast-growing company is seeking a Confidential Executive Assistant / Personal Assistant to provide high-level administrative, operational, and occasional personal support to the CEO. This position requires exceptional organizational skills, professionalism, and discretion. The right candidate will be highly reliable, resourceful, and comfortable managing a wide range of responsibilities — from executive scheduling and communications to local driving and logistical coordination.

Responsibilities:

• Manage and prioritize the CEO’s daily schedule, appointments, and travel logistics.
• Coordinate meetings, prepare agendas, take notes, and track follow-up actions.
• Draft, edit, and prepare correspondence, presentations, and reports.
• Serve as liaison between the CEO and internal/external stakeholders, maintaining confidentiality at all times.
• Manage special projects and assist in planning company meetings and off-site events.
• Provide occasional personal support, including driving the CEO to meetings, events, and airport drop-offs/pickups.
• Ensure vehicle cleanliness, readiness, and safe transport at all times.
• Handle confidential and sensitive matters with discretion and professionalism.
• Anticipate needs and proactively resolve issues to ensure smooth daily operations.

Requirements:

• Bachelor’s degree or equivalent professional experience.
• Minimum 7+ years of experience supporting senior or executive-level leadership.
• Exceptional organizational, time-management, and multitasking abilities.
• Excellent written and verbal communication skills.
• Professional demeanor with strong attention to detail and follow-through.
• Valid driver’s license and clean driving record (MVR required) .
• Ability to maintain confidentiality and use sound judgment in all matters.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Flexibility to assist with personal errands, occasional after-hours needs, or short trips as required.
• Must be reliable, discreet, and able to represent the CEO and organization with the utmost professionalism.

What’s Offered:

• Competitive base salary commensurate with experience.
• Comprehensive health, dental, and vision insurance.
• 401(k) with employer match.
• Generous paid time off and holidays.
• Flexible hybrid work arrangement when not driving or on-site.
• Opportunity for long-term growth within a respected organization.
• Professional and supportive environment working directly with executive leadership.

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