Job Description

Reports to : Senior Director of Innovation and Impact

FLSA Status : Exempt

Salary : $83,000.00 – $89,000.00 per year

About HACIA:

Founded in 1979 as a non-profit 501(c)(6) organization, the Hispanic American Construction Industry Association (HACIA) is a construction advocacy, training, & membership organization. With over 300 members, HACIA provides a range of technical & supportive services to assist minority, women, veteran, & disadvantaged business enterprises (M/W/V/DBE), in addition to workforce development training in the construction & professional services industries. HACIA believes that all qualified construction businesses & individuals should have equal access to opportunities & education; therein, it strives to build diversity & inclusion that strengthens the industry. HACIA’s mission focuses on ensuring the equitable participation of its members & inclusion of diverse business practices in the construction industry, while also promoting growth, quality of work, professionalism, & integrity.

The Hispanic American Construction Industry Association Scholarship & Education Foundation (HACIASEF) is a non-profit 501(c)(3) organization whose mission is to provide ongoing training & educational services to businesses & their employees in the construction-related industry.

HACIASEF (C3) & HACIA (C6) together work to ensure the equitable participation of diverse construction professionals, while also supporting & promoting growth, quality of work, professionalism, & integrity. For over 42 years, we’ve built a strong network of construction professionals who believe in our mission & foster a more diverse & equitable construction industry.

Our Culture:

HACIA’s culture is rooted in our mission & guided by our values charter, which serves as a shared commitment to embodying the principles that define who we are & how we lead, serve, & work together. These five values guide the decisions, partnerships, & actions we take:

• Community: We build together.
• Excellence: We set the standard.
• Integrity: We do the right thing.
• Stewardship: We care for what’s been entrusted to us.
• Advocacy: We raise our voices for equity & opportunity.

At HACIA, we pledge to live these values daily, hold ourselves & one another accountable, & continuously reflect & evolve to ensure these values remain alive in our culture.

Essential Position Summary:

Reporting to the Senior Director of Innovation & Impact, the Grant Manager is responsible for managing duties pertaining to HACIA’s 501(c)(3) & 501(c)(6) grants-funded portfolio, including monitoring & reporting on grant budgets, maintaining grant records, & ensuring compliance with organizational, state, & federal rules & regulations. This role plays a critical part in implementing a new grants management system, conducting grant research, & preparing, submitting, & managing grant proposals & reports that support HACIA & HACIASEF goals. A successful Grant Manager will have experience organizing, delivering, & monitoring grant budgets (especially State of Illinois grants), strong attention to detail, & the ability to use Excel at an intermediate to advanced level. This role requires strong writing, data analysis, program budgeting, cost projection, time management, & project management skills. The Grant Manager works well independently & within a team, exercises discretion, prioritizes multiple grant projects, & ensures financial & programmatic accuracy. Experience with GATA, CFR, & state grant management is required.

Essential Duties & Responsibilities:

This position requires completion of the following essential duties, though this list is not exhaustive & HACIA may amend this job description at any time at its discretion:

• With oversight from the Senior Director of Innovation & Impact, manage the grants portfolio, ensuring requirements are met & budgets are spent appropriately & timely.
• In collaboration with the Programs Team, support identification of grant opportunities, proposal preparation, budgeting, & submission.
• In concert with the Accounting Team, monitor & track receivables & payables for multiple grants, ensuring reconciliation with the organization’s operating budget.
• Prepare & submit required progress reports demonstrating organizational impact, proper use of funds, & reporting accuracy.
• Create budget trackers & cost projections to ensure timely & efficient grant spend-down.
• Work across departments to ensure compliance & timely, accurate reporting.
• Manage financial aspects of the grant lifecycle from proposal development to closeout.
• Project manage implementation of a new grants management system.
• Manage reporting & budget calendars to allow adequate staff response time.
• Stay informed on regulatory requirements related to grant applications & reporting.
• Collaborate with Accounting Team & Senior Leadership to improve grant accounting processes & ensure compliance with relevant laws & regulations.
• Lead staff allocation & grant-related time & attendance reporting & provide guidance on reporting hours per grant.
• Keep Executive Director & Senior Director of Innovation & Impact informed of grant expenditures & timelines.
• Monitor spending & recommend strategies to avoid deficits or discrepancies.
• Develop & manage internal processes to ensure programmatic costs & reporting requirements are met.
• Participate in meetings, conferences, & events aligned with the organization’s mission.
• Create & manage a grant calendar tracking opportunities, deadlines, & requirements.
• Provide oversight of accounting treatment, cost allocation, & allowable vs. unallowable costs per GATA & CFR.
• Collaborate to create, disseminate, & implement grant budget-related policies & procedures.
• Develop understanding of awarding agency guidelines & regulations.
• Cultivate relationships with funders & grant-making organizations & resolve payment or reporting issues.
• Develop & seek out new ways to improve grants administration performance.
• Manage workflow & effectiveness of the grants administration process.

Competencies:

• Budgeting & Finance: Strong understanding of budget management, financial reporting, & cost projections.
• Communications: Ability to communicate effectively with diverse stakeholders; demonstrates listening, comprehension, & clear written & verbal expression.
• Analytical Skills: Collects & researches data, identifies relationships, & synthesizes complex information.
• Project Management: Plans work activities, prioritizes tasks, uses time efficiently, & demonstrates attention to detail.
• Job Knowledge: Displays competence, adaptability, & minimal supervision.
• Organizational & Time Management: Manages multiple projects & deadlines effectively.
• Compliance: Knowledge of federal & non-federal grant regulations.
• Strategic Thinking: Adapts strategy, identifies opportunities & risks, & aligns efforts with organizational goals.

Language Ability:

• Read, analyze, & interpret business, professional, technical, & governmental documents.
• Write reports, correspondence, & manuals.
• Present information clearly & respond to questions from managers, customers, & grantors.

Qualifications:

To perform this job successfully, an individual must perform each essential duty satisfactorily. Reasonable accommodation may be made for individuals with disabilities.

Education/Experience:

• Bachelor’s degree from a four-year college or university.
• Four to seven years of direct grant management experience; nonprofit experience preferred.
• Experience managing State of Illinois grants, GATA, & CFR rules required.

Computer Skills:

• Intermediate to advanced Excel required.
• Proficient in Microsoft Office Suite with ability to learn systems such as QuickBooks Online & Salesforce.

Accounting & Reporting Ability:

• Uses financial data to support grant management.
• Reconciles expenditures & identifies variances requiring action.

Reasoning Ability:

• Defines problems, collects data, establishes facts, & draws valid conclusions.

Communications:

• Strong analytical & persuasive writing skills with superior editing ability.

Work Environment:

Primarily an office environment with occasional travel throughout Chicago & Chicagoland. Core hours are 9:00am–5:00pm with occasional evening work for member events.

Physical Demands:

• Prolonged sitting & computer use.
• Ability to lift up to 15 pounds.
• Frequent hand use & movement during events, including setup & networking.

Benefits:

• Medical, Dental, & Vision
• Vacation
• Paid Holidays
• Sick Days
• Personal Time Off
• 401(k) Matching
• Remote Workdays

Disclaimer:

The above job description is intended to describe the general nature of the position and should not be construed as an all-inclusive list of duties, skills, and standards required for the position. All employees may be required to perform duties outside of their normal responsibilities f rom time to time, as needed or as assigned by their supervisor. 

Equal Employment Opportunity:

HACIA is an Equal Opportunity Employer. HACIA hires individuals on the basis of their qualifications and ability to complete the essential requirements and responsibilities of the job to be filled. It is HACIA’s policy to grant equal employment opportunities to qualified persons without regard to race, color, national origin, sex, sexual orientation, gender identity/gender expression, religion, pregnancy, parental status, marital status, age, veterans' or military status, regardless of how discharged, source of income, credit history, arrest records, or physical or mental handicap or disability, genetic information, or other classification protected by applicable federal, state or local laws. HACIA will provide equal opportunities in all aspects of the employment relationship, including without limitation, recruiting, hiring, compensation, promotion, working conditions, benefits and all other privileges, terms, and conditions of employment. All employment decisions are made based on availability, qualifications, ability, merit and/or other legitimate factors consistent with principles of equal employment.

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