Job Description

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The Director of Facilities is responsible for the overall operation, maintenance, safety, and improvement of all school facilities, grounds, vehicles, and physical infrastructure. This position ensures that the campus is safe, functional, clean, and aesthetically aligned with the school's mission and standards. The Director of Facilities oversees construction projects, custodial, maintenance, repairs, event support, and vendor teams. They manage a team and a yearly budget in conjunction with the business office. The Director of Facilities collaborates with administration on capital improvements and long-term campus planning. They also coordinate and maintain a positive relationship with our landlord, Pilgrim Lutheran Church.

Reports to:

Associate Head of School for Student Affairs

Direct Reports :

Facility maintenance team, custodial staff

Employment Classification:

Full-Time Administrator, Exempt

Essential Expectations

• Ownership and enthusiasm for the school’s mission and values.
• Advance the strategic plan’s operations-level items at the direction of the School Head.
• Perform duties and responsibilities as described in the job description.
• Uphold the school’s professional standards of personal presentation, punctuality, professional courtesy, and discretion.
• Represent the school effectively to its constituents.
• Develop and evaluate direct reports; report issues to the supervisor promptly.
• Maintain a professional demeanor on and off campus.
• Maintain professional credentials, as appropriate.
• Honor the confidentiality of school, student, family, and employee information.
• Comply with all policies and procedures.
• Work effectively with colleagues and the direct supervisor
• Be involved in the greater life of the school community
• Develop and maintain positive/professional relationships with students, administrators, parents, and colleagues.
• Authentically engage in self-reflection and annual personal and professional growth, including written goals and progress toward those goals.
• Substantial and mature in Christian faith, thought, and character.
• Uphold the school’s standards and expectations for community behavior and morality.
• Compassionate, relational, genuine, and humble.
• The ability to work with the leadership team, providing support, guidance, and the art of compromise.
• A self-starter who is able to establish and maintain various initiatives.
• Servant leader with a commitment to excellence.
• Able to manage people effectively, with encouragement and appropriate boundaries.
• Positive leadership tone; understanding of the big picture.
• Able to problem solve; views difficulties as a potential for learning and growth.

Facility Operations & Maintenance

• Oversee daily operations and maintenance of all school buildings, classrooms, athletic fields, offices, and grounds.
• Supervise custodial and maintenance staff to ensure clean, safe, and well-maintained facilities.
• Develop and implement preventative maintenance programs for HVAC, plumbing, electrical, and other systems.
• Ensure compliance with local, state, and federal codes (e.g., fire, safety, ADA).
• Manage campus security systems, access controls, and emergency response infrastructure.

Project & Vendor Management

• Manage all facility-related vendor contracts (e.g., landscaping, pest control, security, HVAC, waste management).
• Lead small- to medium-scale renovation and construction projects in coordination with architects, contractors, and city officials.
• Monitor project timelines, quality, and budgets for capital and maintenance projects.

Budget & Planning

• Prepare and manage the annual facilities budget, including forecasting expenses and monitoring expenditures.

• Assess facility needs and develop long-range maintenance and capital improvement plans.

• Provide facilities data and recommendations to support strategic planning and Board presentations.

Vehicle Management

• Manage fueling cards, including users and pins
• Manage bi-annual vehicle maintenance, typically in February/March and July/August
• Manage monthly vehicle checks, including tire pressure and fluid levels

Team Leadership & Communication

• Recruit, train, and supervise facilities and custodial personnel.

• Set clear performance expectations and provide ongoing feedback and professional development.

• Serve as the primary liaison between facilities and school leadership, faculty, staff, and external agencies.

• Coordinate with the Director of Technology and the Director of Security on overlapping and facilities-related projects

Qualifications

Required

• Mature in Christian faith. Member of a church community.

• Minimum 2 years of experience in facility management, operations, or a related field.

• Strong leadership and team management skills.

• Knowledge of building systems, maintenance procedures, and regulatory compliance.

• Experience managing contractors, vendors, and construction projects.

• Ability to create and manage budgets and timelines.

• Excellent communication, organizational, and problem-solving skills.

• Proficient in Microsoft Office and facility management software.

• Valid driver’s license and ability to respond to emergencies after hours.

Preferred

• Bachelor’s degree in Facilities Management, Engineering, Construction Management, or related field.

• Experience in a school or educational environment.

• Familiarity with sustainability practices and energy efficiency systems.

Working Conditions

• This is a full-time, year-round, on-site position.

• Must be available for occasional evening and weekend emergencies or events.

• Requires walking, climbing, lifting (up to 50 lbs), and working in varied weather conditions.

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