Community Association Manager (Portfolio Property Manager) Job at Broad Shoulders Management, Inc., Chicago, IL

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  • Broad Shoulders Management, Inc.
  • Chicago, IL

Job Description

We have openings for a Community Association Manager ***PLEASE do not apply if you do not currently hold a Community Association Manager's (CAM) license or Real Estate Agent/Broker's license and are not currently working towards obtaining either of them***

Property/Project Management

  • Oversee the management of buildings, including maintenance services and outside contractors/vendors
  • Contact and place service orders with maintenance staff or other vendors/contractors
  • Create RFPs and solicit proposals for maintenance contractors and construction projects
  • Visit properties periodically for general inspections and to meet vendors/contractors

Customer Service/Community Governance

  • Liaison with the Board of Directors and advise them from time to time
  • Direct contact for resident concerns/requests pertaining to building related issues and/or Association policies
  • Send out mass communication to residents
  • Ensure administrative document conformity to comply with Association policies
  • Maintain knowledge of all pertinent documents (Declarations, ByLaws, Rules and Regulations, vendor contracts, etc.)
  • Facilitate move ins/outs in accordance with Association policies (schedule, take deposits, pre/post inspections when necessary, return deposits, etc.)
  • Prepare and fill out condominium questionnaires, 22.1 disclosures, PAL's and other sales/refinance documents
  • Schedule and attend after hours Association meetings

Financial/Administration

  • Assist in the creation of budgets for each Association and review accounting and financial statements
  • Monitor contracts
  • Collect all assessments and enforce any late fees as outlined by the Association’s governing documents
  • Handle all delinquent accounts promptly and place into collections if necessary
  • Input/maintain data into web based software; audit information.
  • Draft/proofread notices/memos/letters
  • Supervise administrative assistants. Provide guidance with task tracking, assignment and execution
  • Approve and pay invoices for Associations

Job Tags

For contractors,

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