Business Administrator / Executive Assistant Job at AppleOne Employment Services, Tigard, OR

bENWTFBVaXo0OElja3NUUVZKREpZNnBZRnc9PQ==
  • AppleOne Employment Services
  • Tigard, OR

Job Description

Business Administrator / Executive Assistant

100% In-Office | Onsite Parking

We are supporting a confidential search for a Business Administrator / Executive Assistant to join a well-established, highly respected organization headquartered in Portland. This is a critical, hands-on role supporting senior leadership and core business operations at the company’s HQ.

This opportunity is ideal for someone who thrives in a professional, structured environment, enjoys owning details, and takes pride in being a reliable, go-to resource for leadership.

Why You’ll Want This Role

  • Direct visibility and partnership with senior leadership
  • Stable, long-standing organization with a strong reputation
  • Clear expectations, accountability, and structure
  • Consistent schedule: Monday–Friday, 7:00 AM–4:00 PM
  • 100% in-office role (no hybrid/remote)
  • Business casual environment with onsite parking

What You’ll Be Doing

  • Supporting senior leadership with administrative and operational needs
  • Managing contracts and related documentation from creation through execution
  • Building and maintaining Excel spreadsheets tied to contracts (intermediate to advanced level)
  • Handling PDFs, e-signatures, and document workflows using Adobe
  • Reviewing and redlining documents using Bluebeam
  • Tracking and coordinating insurance renewals
  • Maintaining accuracy, confidentiality, and organization across systems and records

Required Experience

  • Strong contracts administration experience
  • Intermediate to advanced Excel skills (formulas, tracking, spreadsheets)
  • Adobe (PDFs, e-signatures)
  • Bluebeam (redlining required)
  • Experience coordinating insurance renewals
  • Comfort working with ERP systems
  • Proficiency in Word, Outlook, and Teams

What We’re Looking For

  • Honest, straightforward, and dependable
  • Confident communicator — not shy or bashful
  • Proactive and self-motivated learner
  • Detail-oriented with strong follow-through
  • Easy to work with, professional, and collaborative
  • Comfortable holding accountability and ownership
  • Schedule: 7:00 AM – 4:00 PM
  • Location: Portland HQ (100% in office)
  • Dress Code: Business casual
  • Parking: Onsite

Full benefits available upon conversion (details shared during interview process).

If you’re a strong administrator who enjoys structure, accountability, and being an integral part of a leadership team, we’d love to connect.

Job Tags

Casual work, Work at office, Remote work, Monday to Friday,

Similar Jobs

Apex Imaging Services

Field Project Manager Job at Apex Imaging Services

 ...and electronic communications in Excel, Word, Outlook Ability to plan and organize a team effort Good client management and goodwill building ability Good verbal/ writing skills ability to communicate viaemail Capacity to motivate, lead, and boost morale... 

SANJOSE CONSTRUCTION USA

Cost Control Assistant Job at SANJOSE CONSTRUCTION USA

 ...Cost Control Assistant San Jose Construction Group, Inc has an immediate need for a Cost Control Assistant. This role will support the Cost Controller in monitoring, analyzing, and managing project expenditures to ensure all construction projects remain within established... 

Emery Sapp & Sons, Inc.

Bridge Carpenter Job at Emery Sapp & Sons, Inc.

We are seeking an experienced Bridge Carpenter I to work on our construction projects. The successful candidate will be responsible for constructing, assembling, and repairing wooden and concrete formwork for bridges and other heavy civil structures. As a key member of...

CSI Sports

Creative Services Director Job at CSI Sports

 ...CREATIVE SERVICES DIRECTOR Be a Part of the Fastest Growing Sports Channel Worldwide About CSI SPORTS CSI SPORTS is a leading...  ...years of experience working in graphic design at a network or agency ~ Understanding of broadcast and digital design constraints... 

ResourceOne International

Registered Nurse Job at ResourceOne International

 ...FULL-TIME We are seeking a dedicated and compassionate Registered Nurse (RN) to join our dynamic healthcare team. As an RN, you will play a crucial role in providing high-quality patient care, ensuring the safety and well-being of our patients throughout their healthcare...