Job Description
Business Administrator / Executive Assistant
100% In-Office | Onsite Parking
We are supporting a confidential search for a Business Administrator / Executive Assistant to join a well-established, highly respected organization headquartered in Portland. This is a critical, hands-on role supporting senior leadership and core business operations at the company’s HQ.
This opportunity is ideal for someone who thrives in a professional, structured environment, enjoys owning details, and takes pride in being a reliable, go-to resource for leadership.
Why You’ll Want This Role
- Direct visibility and partnership with senior leadership
- Stable, long-standing organization with a strong reputation
- Clear expectations, accountability, and structure
- Consistent schedule: Monday–Friday, 7:00 AM–4:00 PM
- 100% in-office role (no hybrid/remote)
- Business casual environment with onsite parking
What You’ll Be Doing
- Supporting senior leadership with administrative and operational needs
- Managing contracts and related documentation from creation through execution
- Building and maintaining Excel spreadsheets tied to contracts (intermediate to advanced level)
- Handling PDFs, e-signatures, and document workflows using Adobe
- Reviewing and redlining documents using Bluebeam
- Tracking and coordinating insurance renewals
- Maintaining accuracy, confidentiality, and organization across systems and records
Required Experience
- Strong contracts administration experience
- Intermediate to advanced Excel skills (formulas, tracking, spreadsheets)
- Adobe (PDFs, e-signatures)
- Bluebeam (redlining required)
- Experience coordinating insurance renewals
- Comfort working with ERP systems
- Proficiency in Word, Outlook, and Teams
What We’re Looking For
- Honest, straightforward, and dependable
- Confident communicator — not shy or bashful
- Proactive and self-motivated learner
- Detail-oriented with strong follow-through
- Easy to work with, professional, and collaborative
- Comfortable holding accountability and ownership
- Schedule: 7:00 AM – 4:00 PM
- Location: Portland HQ (100% in office)
- Dress Code: Business casual
- Parking: Onsite
Full benefits available upon conversion (details shared during interview process).
If you’re a strong administrator who enjoys structure, accountability, and being an integral part of a leadership team, we’d love to connect.
Job Tags
Casual work, Work at office, Remote work, Monday to Friday,