Business Administrator / Executive Assistant Job at AppleOne Employment Services, Tigard, OR

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  • AppleOne Employment Services
  • Tigard, OR

Job Description

Business Administrator / Executive Assistant

100% In-Office | Onsite Parking

We are supporting a confidential search for a Business Administrator / Executive Assistant to join a well-established, highly respected organization headquartered in Portland. This is a critical, hands-on role supporting senior leadership and core business operations at the company’s HQ.

This opportunity is ideal for someone who thrives in a professional, structured environment, enjoys owning details, and takes pride in being a reliable, go-to resource for leadership.

Why You’ll Want This Role

  • Direct visibility and partnership with senior leadership
  • Stable, long-standing organization with a strong reputation
  • Clear expectations, accountability, and structure
  • Consistent schedule: Monday–Friday, 7:00 AM–4:00 PM
  • 100% in-office role (no hybrid/remote)
  • Business casual environment with onsite parking

What You’ll Be Doing

  • Supporting senior leadership with administrative and operational needs
  • Managing contracts and related documentation from creation through execution
  • Building and maintaining Excel spreadsheets tied to contracts (intermediate to advanced level)
  • Handling PDFs, e-signatures, and document workflows using Adobe
  • Reviewing and redlining documents using Bluebeam
  • Tracking and coordinating insurance renewals
  • Maintaining accuracy, confidentiality, and organization across systems and records

Required Experience

  • Strong contracts administration experience
  • Intermediate to advanced Excel skills (formulas, tracking, spreadsheets)
  • Adobe (PDFs, e-signatures)
  • Bluebeam (redlining required)
  • Experience coordinating insurance renewals
  • Comfort working with ERP systems
  • Proficiency in Word, Outlook, and Teams

What We’re Looking For

  • Honest, straightforward, and dependable
  • Confident communicator — not shy or bashful
  • Proactive and self-motivated learner
  • Detail-oriented with strong follow-through
  • Easy to work with, professional, and collaborative
  • Comfortable holding accountability and ownership
  • Schedule: 7:00 AM – 4:00 PM
  • Location: Portland HQ (100% in office)
  • Dress Code: Business casual
  • Parking: Onsite

Full benefits available upon conversion (details shared during interview process).

If you’re a strong administrator who enjoys structure, accountability, and being an integral part of a leadership team, we’d love to connect.

Job Tags

Casual work, Work at office, Remote work, Monday to Friday,

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