Job Description

IDR is seeking a dynamic and dedicated Administrative Assistant to join one of our top clients in Santa Monica, CA . This role is perfect for someone who thrives in a fast-paced environment, has a keen eye for detail, and possesses exceptional organizational skills. If you are looking for an opportunity to join a large organization and work within a team-oriented culture, please apply today!

Position Overview/Responsibilities for the Administrative Assistant:

- Provide administrative support to the EVP and SVP of A&R, including scheduling and coordination of tasks.

- Conduct A&R research, generate reports, and maintain documents/databases.

- Assist with audio & video archive research, asset digitization, and review.

- Collaborate with A&R Producers to initiate projects through new release notifications.

- Coordinate streaming playlist creation and maintenance.

- Assist with weekly video release schedule tasks.

- Manage departmental workflows, including test pressing shipping & approvals, tape transfers, and the movement/uploading of assets.

- This is a 3-month contract with potential for extensions.

Required Skills for Administrative Assistant:

- Minimum of 3 years of solid Executive Assistant experience supporting high-level executives, preferably within the entertainment industry.

- Proficiency in MS-Office: Outlook, Word & Excel, familiarity with PowerPoint + Canva.

- Excellent typing skills (60 wpm) and strong computer organization and administration skills.

- Exceptional oral and written communication skills.

- Ability to multitask, prioritize, organize, establish administrative procedures, and work under pressure.

- Must be a self-starter with excellent follow-through.

- Ability to handle confidential information with discretion.

What’s in it for you?

- Competitive compensation package

- Full Benefits; Medical, Vision, Dental, and more!

- Opportunity to get in with an industry-leading organization

- Close-knit and team-oriented culture

Why IDR?

- 25+ Years of Proven Industry Experience in 4 major markets

- Employee Stock Ownership Program

- Medical, Dental, Vision, and Life Insurance

- ClearlyRated's Best of Staffing® Client and Talent Award winner 11 years in a row

Job Tags

Contract work,

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